BYLAWS OF THE STURGIS SOCCER LEAGUE
ARTICLE A
Introduction
These Bylaws clarify the ‘Articles of Incorporation’ and the organizational structure of the ‘Sturgis Soccer League’, a not-for-profit corporation, hereinafter referred to as the ‘corporation’, incorporated under the laws of South Dakota. Except as provided in the Rules of the “United States Soccer Federation” (USSF), and the Rules and Bylaws of the “United States Youth Soccer Association” (USYSA), and the Rules and Bylaws of the “South Dakota State Soccer Association, Inc.” (SDSSA), the Corporation shall remain autonomous in the conduction of its affairs.
ARTICLE B
Members
Section 1. Annual Meetings: The annual meeting of the general members shall be held before the beginning of the spring season, for the purpose of electing directors and for the transaction of other business as may come before the Corporation.
Section 2. Special Meetings: Special meetings of the members for any purpose or purposes, unless otherwise prescribed by statute, may be called by the President or the Board of Directors.
Section 3. Place of Meeting: The Board of Directors may designate any place within the city of incorporation as the place of meeting for any annual meeting or for any special meeting called by the Board of Directors.
Section 4. Notice of Meeting: Written or printed notice of meeting stating the the place, day, and hour of the meeting, and in the case of a special meeting, the purpose or purposes for which the meeting is called, shall be delivered not less than 10 days nor more than 50 days before the date of the meeting, either personally or by mail, by the direction of the President, or the Secretary, or the officer or persons calling the meeting, to each member of record.
ARTICLE C
Board of Directors
Section 1. Powers and Duties: The business and affairs of the Corporation shall be managed by its Board of Directors.
Section 2. Qualifications of Members: The number of directors of the Corporation shall be 15. Directors shall be elected at the annual meeting of members. The term of office of each member shall be 2 years, or until a replacement can be found. The membership of the Board shall be comprised of the following: President, President-Elect, Secretary, Treasurer, Registration, Scheduler/Northern Hills Representative, Referee Head, Field Coordinator, Coach/Head Trainer, Uniform Chairperson, Publicity, Risk Management, Fundraising, High School Coordinator – Boys, and High School Coordinator – Girls. A nonvoting member of the board shall be the Northern Hills Representative.
Section 3. Regular Meetings: A regular meeting of the Board of Directors shall be held without notice, other than this bylaw, immediately after, and at the same place as, the annual meeting of members. The Board of Directors will meet once before the beginning of each soccer season and at the end of each soccer season.
Section 4. Special Meetings: Special meetings of the Board of Directors may be called by, or at the request of, the President and/or any two directors, and shall be held at such place as the directors may determine.
Section 5. Quorum: A simple majority of the number of directors fixed by these bylaws shall constitute a quorum for the transaction of business at any Board of Directors meeting.
Section 6. Board of Directors Decisions: The act of the majority of the Directors present at a meeting at which a quorum is present shall be the act of the Board of Directors.
Section 7. Executive Board: The executive board will consist of, President, President-Elect, Secretary, and Treasurer. A simple majority of the executive board will constitute a quorum for the transaction of any business at an executive board meeting. The executive board possesses the authority to act as the Board of Directors to provide interim decisions until such time as a regular board meeting may be held. An executive board meeting may be called by any executive board member and notification may be written, phone, or personal. Notice of such meetings must be given at least 24 hours in advance of the meeting.
ARTICLE
D
Officers
Section 1. Number and Vacancies: The officers of the corporation shall be: President, President-Elect, Secretary, and Treasurer, each of whom shall be elected by the Board of Directors. Other officers of the board shall be: Registration Chairperson, Scheduler/Northern Hills Representative, Referee Head, Field Coordinator, Coach Head/Trainer, Uniform Chairperson, Publicity Chairperson, Risk Management, Fundraising, High School Coordinator – Boys, and High School Coordinator – Girls. A nonvoting member of the board shall be the State Board Representative. Any other officers may be appointed/elected by the Board of Directors as deemed necessary. Any two or more vacancies may be held by the same person other than executive offices. A vacancy of any office because of death, resignation, removal, disqualification, or otherwise, may be filled by the Board of Directors of the unexpired portion of the term.
Section 2. Election, Term of Office, and Removal: The officers of the corporation shall be elected at the annual general membership meeting and terms of office shall begin at the end of the spring season. Each officer shall hold office until his successor has been duly elected and qualified, or until his death, or until he resigns or is removed in the manner hereinafter provided. The President-Elect will become President at the end of the President’s two year term. Any officer or agent elected or appointed by the Board of Directors may be removed by the Board whenever in its judgment the best interests of the corporation would be served thereby, but such removal shall be without prejudice the contract rights, if any, of the person so removed.
Section 3. Powers and Duties: The powers and duties of the several offices shall be provided from time to time by resolution or directive of the Board. In the absence of such provisions, the respective officers shall have the powers and shall discharge the duties customarily and usually held and performed by like officers of nonprofit corporations similar in organization and purpose to this corporation.
ARTICLE E
Conduct of Business
Section 1. Contracts: The Board of Directors may authorize any officer or officers, agent or agents, to enter into any contract or execute and deliver any instrument in the name of, and on behalf of, the corporation, and such authority may be general or confined to specific instances.
Section 2. Loans: No loans shall be contracted on the behalf of the corporation and no evidence of the indebtedness shall be issued in its name unless authorized by a resolution of the Board of Directors. Such authority maybe general or confined to specific instances.
Section 3. Checks, Drafts, or Orders: All checks, drafts, or other orders or the payment of money, notes, or other evidence of indebtedness issued in the name of the corporation shall be signed by the Treasurer and one other officer of the Executive Board of the corporation. Documentation, in the form of invoices, receipts, or other appropriate material will be provided before checks, drafts, or other orders or payments are made.
Section 4. Deposits: All funds of the corporation not otherwise employed shall be deposited from time to time to the credit of the corporation in such banks, trust companies, or other depositories as the Board of Directors may select.
Section 5. Fundraising: The Fundraising director shall head a committee (comprised of board members and members at large) to consider fundraising options for the corporation. The committee will present to the Board of Directors their recommendations and the board shall determine what method of fundraising the corporation shall undertake. The Fundraising director will be in charge of overseeing all fundraising projects and will provide to the Board of Directors a report detailing such events.
Section 6. Audit: An audit of the corporations financial transactions shall be completed by the President-Elect and the Secretary at the end of the Spring Season and a written report detailing such audit will be presented to the Board of Directors at their next meeting following such audit.
Section 7. Property: The Corporation shall provide uniforms and any other equipment it deems necessary to the participants. An annual inventory of property shall be submitted to the Board by persons in charge of such equipment, along with requests for replacement due to loss or damage. In the case of damaged equipment the Board has the right to dispose of such property in any manner it deems appropriate.
ARTICLE F
Fiscal Year
The fiscal year of the corporation shall be June 1 to May 31.
ARTICLE G
Waiver of Notice
Whenever any notice is required to be given to any member or director of the corporation under the provisions of these bylaws or under the provisions of the Articles of Incorporation or under the provisions of law, a waiver thereof in writing, signed by the person or persons entitled to such notices, whether before or after the time stated herein, shall be deemed equivalent to the giving of such notice.
ATICLE H
Amendments to These Bylaws
These bylaws may be altered, amended, or repealed and new bylaws may be adopted or the Board of Directors at any regular or special meeting of the Board, provided, however, that the number of directors shall not be increased or decreased, nor shall the provisions of Article B, concerning members, be substantionally altered without the prior approval of the members at a regular or special meeting of the members, or by written consent. Changes in, and additions to, the bylaws by the Board of Directors shall be subject to the approval or disapproval of the members at such meeting. If no action is than taken by the members on a change in, or addition to, the bylaws, such change or addition shall be deemed to be fully approved and ratified by the members.